How do I add freight, duty and clearing charges to imported stock?
Open the purchase bill, choose Extra costs, and attach each cost bill as it arrives. Imports lists every bill still waiting for its costs.
Imported goods cost more than the supplier's bill — freight, duty, clearing and the rest arrive later, on separate bills. Those are called landed costs, and adding them is what makes your stock worth what you actually paid.
There is nothing to fill in on the purchase bill itself.
1. Open the purchase bill, then choose Extra costs.
2. Say that more cost bills are still coming. The bill now appears under Inventory, then Imports, so you can see what is still waiting.
3. Attach each cost bill as it arrives — freight, duty, clearing, whatever it is.
4. Choose how the cost spreads across the items: Split by item value, or Split by quantity. The screen shows the new cost per item as you change it.
5. When nothing more is coming, mark it as final.
Two things worth knowing:
• Open Inventory, then Imports, to see every bill still waiting on costs and every one whose cost is now final. It is the list of what is not yet truly costed.
• If some of the goods were already sold before a cost bill arrived, that share goes to Cost of Goods Sold instead of back into stock, so your profit stays right.
Still not sure? Ask it in the chat in the corner — no account needed, and a person answers whatever the assistant can't.
How do I record a payment I received or made?
Payments → New payment: pick the party, pick the cash or bank account, enter the amount.
How do I return goods to a supplier?
Purchase returns are raised against what you actually bought from that supplier and still hold.
What does a purchase order do?
A purchase order records what you have ordered. Nothing posts until you enter the bill.
What is the difference between a quotation, a challan and an invoice?
A quotation is a price offer, a challan is a delivery, an invoice is the sale that posts to the books.