Caprastacks ERP

The home screen: this company's cash position, what it is owed and owes, and recent activity.

The alerts this company has raised, such as low stock and reminders from trading partners.

The firms this company buys from and sells to, with the people, addresses and tax numbers for each one.

Records money received from a customer or paid to a supplier and posts it to the ledger.

Keeps cheques that cannot be banked yet, and records the payment only once one clears.

Brings a bank statement in, matches each line against what the company already recorded, and shows what is still outstanding.

Standing instructions that say what a repeating bank line is, so the same charge is not decided by hand every month.

A live connection to the bank, so statement lines arrive on their own instead of being uploaded as a file.

Records a manual double-entry voucher for anything the other vouchers do not cover.

Every ledger account this company keeps — customers, suppliers, banks, income and expenses.

The balance each account carried on the day this company started keeping its books here.

Every entry on one account, oldest first, with a running balance and how each bill was settled.

Keeps the ledger an account had in the software used before this one, as a file on that account.

Who owes you money and how late it is, split into columns by age.

Who you owe and how late it is, split into columns by age.

Every account's closing debit or credit on one page, showing the books balance.

Income less expenses over a date range — whether the company made or lost money.

What the company owns and owes on one date, with the two sides equal.

A deal with a company you pay to sell their products: royalty per sale plus an optional fixed fee.

All selling activity in one place: invoices, quotations, returns and what customers still owe.

Bills a customer for goods or services, takes the stock out and posts what they owe.

The delivery note printed from a sales invoice, listing what is packed and going out.

Takes goods back from a customer, puts the stock back and reduces what they owe.

A customer’s confirmed order, between the quote and the invoice; it posts nothing to the ledger and holds no stock aside.

A price offer sent to a customer, which posts nothing until it is accepted into an order or turned straight into an invoice.

What each sale, product or customer actually earned once its cost is taken off.

All buying activity in one place: bills, orders, returns and what is still owed to suppliers.

Records goods or services bought from a supplier, brings the stock in and posts what is owed.

Tells a supplier what you intend to buy before the bill arrives; it posts nothing to the ledger.

Sends bought goods back to the supplier and reverses both the stock and the amount owed.

A purchase bill still waiting on freight, duty and clearing bills before its true cost is known.

Adds freight, duty and clearing charges onto a purchase bill so the stock carries its true cost.

How much of each product is sitting in each warehouse right now.

What came in, what went out and what is left of each product between two dates.

The catalogue of everything bought and sold, with its stock on hand, cost and selling price.

The list of ways things are counted, each a name and a short form; pack sizes live on the product.

Where one machine has been: the bill it arrived on, the shelf it sat on, the invoice it left on, and who has it now.

Every lot with stock or a decision waiting, nearest expiry first: its status, what is on hand, and when it expires or is due a retest.

What was on the shelves the day the books start here, line by line, with what each line cost.

Corrects stock after a physical count, or writes off damaged goods, and posts the difference.

Moves stock from one warehouse to another without buying or selling it.

The stores stock is kept in, for a company that keeps its stock in more than one place.

Which industry this company makes things for, which decides every other Manufacturing screen.

How strictly a factory holds people to its procedures: each workflow rule off, warning or blocking.

The approved master formula each pharma batch is made against, with its versions and approvals.

Turns raw materials into finished goods, moving their cost across in the ledger.

What goes into making one unit of a finished product, and how much of each.

One completed production batch: what was used up, what was made, and at what cost.

The workspace for employee pay, payroll runs, approvals and the records behind each payment.

The pay periods whose service days, pay date and accounting date each pay run uses.

Calculated pay runs waiting for approval, and approved runs waiting to be posted.

Posted pay waiting to be paid, where each employee is paid (masked), and the batches that pay it.

Payroll reports from posted pay, such as the pay register, and payslips, showing every employee's pay.

The private Payroll directory of employees who may have no software login.

The earnings, deductions and employer costs a salary structure is built from.

Named sets of pay component amounts and rates that employees are assigned to.

Which ledger account each Payroll posting purpose uses, by component or scheme.

The employer country, payroll rules and registrations, for the owner and chosen administrators.

Links two of your own companies so a voucher in one writes the matching entry in the other.

Connects you to another subscriber so the two of you can send reminders and compare balances.

Logs goods or a vehicle leaving the premises and coming back; it posts nothing to the ledger.

A deal where a party's money trades with yours: what it bought, what it made, and each side's share of the profit.

The company's name, address, tax numbers and logo, as they appear on printed documents.

Company-wide choices: currency, date format, tax defaults, rounding, due dates and low-stock levels.

Lot control: which lots invoices and make runs may take, the picking order, the expiry warning and sample reasons.

The people who can sign in to this company, and which areas each of them is allowed to use.

A record of who changed what in this company, and when.

Where and when people signed in to this company, with the option to sign a device out.

Brings existing accounts, products and balances in from a spreadsheet when starting out.